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Measures for Information Disclosure in Colleges and Universities

November 11, 2013 11:43 Click: [ ]

Measures for Information Disclosure in Colleges and Universities

Chapter I General Provisions

Article 1 These measures are formulated in order to ensure that citizens, legal persons and other organizations have access to higher education information in accordance with the law, and promote the management of higher education institutions in accordance with the law, in accordance with the relevant provisions of the Higher Education Law and government information disclosure regulations.

Article 2. Information that is recorded, stored and maintained in a certain form in the course of running school activities and providing social and public services shall be made public in accordance with relevant laws and regulations and the provisions of these Measures.

Article 3 The education administrative department of the State Council is responsible for guiding and supervising the work of publicizing information of colleges and universities across the country.

Provincial education administrative departments are responsible for coordinating, coordinating, and supervising the work of publicizing information about colleges and universities in their respective administrative areas.

Article 4 Colleges and universities shall follow the principles of fairness, fairness, and convenience for the people, and establish working mechanisms and working systems for information disclosure.

Public information of colleges and universities must not endanger national security, public security, economic security, social stability, and school security and stability.

Article 5 Institutions of higher learning shall establish and improve the confidentiality review mechanism for information issuance, and clarify the review procedures and responsibilities. Before publishing information in colleges and universities, it shall conduct confidential review of the information to be disclosed in accordance with laws and regulations and other relevant national regulations.

Where relevant information is subject to examination and approval in accordance with relevant state regulations or actual conditions, institutions of higher learning shall perform examination and approval procedures in accordance with prescribed procedures and shall not disclose it without approval.

Article 6 If a college or university discovers false or incomplete information that is not conducive to the stability of the campus and society, it shall promptly release accurate information within its scope of responsibility for clarification.

Chapter 2 Public Content

Article 7 Colleges and universities shall take the initiative to disclose the following information:

(1) Basic information about the name of the school, the place of running the school, the nature of running the school, the purpose of running the school, the level of running the school, the scale of running the school, the internal management system, institutional setup, and school leadership;

(2) the school charter and the various rules and regulations formulated by the school;

(3) School development plan and annual work plan;

(4) Regulations on enrollment, examinations and admissions at all levels and types of diploma education, student status management, degree evaluation methods, student appeal channels and processing procedures; employment guidance and services for graduates, etc .;

(5) Discipline and specialty setting, construction of key disciplines, curriculum and teaching plan, laboratory and equipment configuration and book collection, selection of teaching and scientific research results, teaching evaluation results organized by the state, etc .;

(6) Application and management regulations for student scholarships, bursaries, tuition fee exemptions, student loans and work-study programs;

(7) The number of teachers and other professional and technical personnel, the level of professional and technical positions, the management and employment methods of post settings, and the methods of teacher dispute resolution;

(8) Items, basis, standards and complaint methods of fees;

(9) Financial, asset and financial management systems, school funding sources, annual budget and final accounts, financial funds, use and management of donated property, procurement of materials and equipment such as instruments, books, medicines, and major infrastructure projects tender;

(10) Emergency treatment plans and treatments for emergencies such as natural disasters, and investigation and treatment of major incidents involving schools;

(11) Foreign exchange and Sino-foreign cooperation in running schools, management systems for foreign teachers and international students;

(12) Other matters that need to be disclosed as required by laws, regulations and rules.

Article 8 In addition to the information required to be disclosed in Article 7, institutions of higher education shall specify the content and scope of other information that needs to be actively disclosed.

Article 9 In addition to the information that has been made public by universities, citizens, legal persons and other organizations may apply to the school for written information (including data telegrams) to obtain relevant information according to their special needs for study, research, and work.

Article 10 Colleges and universities shall not disclose the following information:

(1) involving state secrets;

(2) involving commercial secrets;

(3) involving personal privacy;

(4) Laws, regulations and rules and other information not allowed to be disclosed by the school.

The information listed in items (2) and (3) may be made public with the consent of the right holder or if the university considers that non-disclosure may have a significant impact on the public interest.

Chapter III Disclosure Approaches and Requirements

Article 11 The principals of higher education institutions lead the school's information disclosure work. The principal's (school) office is an information disclosure agency and is responsible for the daily work of school information disclosure. The specific duties are:

(1) To concretely undertake the information disclosure of the school;

(2) to manage, coordinate, maintain and update the information disclosed by the school;

(3) Uniformly accept, coordinate, and uniformly respond to applications for information disclosure submitted to this school;

(4) To organize the compilation of information disclosure guidelines, information disclosure catalogs and annual reports on information disclosure of the university;

(5) Coordinating the confidential review of the school information to be disclosed;

(6) Organizing internal reviews of school information disclosure;

(7) Promote and supervise the disclosure of information on the organizational structures within the school;

(8) Undertake other duties related to the information disclosure of the school.

Institutions of higher learning shall disclose the name, person in charge, office address, office hours, contact telephone number, fax number, e-mail address, etc. of the information disclosure work organization to the public.

Article 12 For information that needs to be disclosed in accordance with the provisions of these measures, colleges and universities shall, according to the actual situation, through the school website, school newspapers, school broadcasts, and other school media and newspapers, magazines, radio, television and other off-campus media, and press conferences, Yearbooks, meeting minutes or briefings shall be made public; and places and facilities such as public reference rooms, data collection points, information bulletin boards or electronic screens shall be set up as required.

Article 13 Institutions of higher learning shall open an information disclosure suggestion box on the school website, set up information disclosure columns, establish effective links, update information in a timely manner, and listen to opinions and suggestions on school information disclosure work through the information disclosure suggestion box.

Article 14 Institutions of higher learning shall compile information disclosure guidelines and directories, and publish and update them in a timely manner. The information disclosure guidelines should specify the organization of information disclosure, the classification, organization system, and method of obtaining information, and the processing and response procedures for application disclosure. The information disclosure catalog should include the information index, name, date of creation, responsible department, etc.

Article 15 Colleges and universities shall compile the basic rules and regulations of the school into a book, and place them in the office, archives, libraries and other places of the school's internal organization and provide free inspection.

Colleges and universities should compile the student management system and the teacher management system into separate volumes and issue them when new students and newly recruited teachers report.

Article 16 After completing the production of information or obtaining information, colleges and universities should promptly clarify whether the information is public. If it is determined to be public, the audience should be clearly disclosed; if it is not to be disclosed, the reasons should be stated; if it is difficult to determine whether it should be public, it should be reported to the provincial education administrative department or the competent authority at a higher level where the institution of higher education is located for approval.

Article 17 Information that is proactively disclosed shall be disclosed by colleges and universities within 20 working days from the date when the information is produced or obtained. If the information content disclosed is changed, it shall be updated within 20 working days after the change.

Where the school's decision-making matters require the opinions of teachers, students and other school staff, the period for publicly soliciting opinions shall not be less than 10 working days.

Where laws and regulations provide otherwise for the time limit for the disclosure of information content, such provisions shall prevail.

Article 18: In response to the applicant's application for information disclosure, colleges and universities shall respond within 15 working days according to the following circumstances:

(1) if it is within the scope of disclosure, the applicant shall be informed of the ways and means of obtaining the information;

(2) if it is within the scope of non-disclosure, the applicant shall be informed and the reasons shall be explained;

(3) If it is not within the scope of the school's responsibility or the information does not exist, the applicant should be informed, and for the responsible unit that can determine the information, the applicant should be informed of the name and contact information of the unit;

(4) If the information applied for disclosure contains content that should not be disclosed but can be distinguished, the applicant should be informed and provided with information content that can be disclosed, and the reasons for the non-disclosure should be explained;

(5) If the content of the application is unclear, the applicant shall be notified to make changes and additions; if the applicant fails to make corrections within the time limit, it shall be deemed to have abandoned the application;

(6) If the same applicant repeatedly applies to the same institution for disclosure of the same information without justifiable reasons, and the institution has responded and the information has not changed, the applicant shall be informed and no further processing shall be repeated;

(7) Other replies made by colleges and universities based on actual conditions.

Article 19 An applicant who applies for public information to a higher education institution shall present a valid ID or certification document.

If the applicant has evidence to prove that the information records provided by the institution of higher learning are inaccurate, it has the right to ask the institution to make corrections; if the institution has no authority to make corrections, it should be forwarded to the unit having the right to correct and inform the applicant.

Article 20 When providing information to applicants, institutions of higher education may charge fees for retrieval, copying, and mailing in accordance with the charging standards set by the provincial price department and financial department of the school. The fees collected should be incorporated into the school's financial management.

Colleges and universities must not provide information through other organizations or individuals on a paid basis.

Article 21 Institutions of higher learning shall improve the information disclosure system of internal organizations and clarify the specific content of their information disclosure.

Chapter IV Supervision and Guarantee

Article 22 The administrative department of education under the State Council conducts supervision and inspection of the work of advancing information disclosure in colleges and universities across the country.

Provincial education administrative departments shall strengthen the daily supervision and inspection of the information disclosure work of institutions of higher learning in their respective administrative regions.

The competent department of colleges and universities shall incorporate the development of information disclosure into the assessment content of the leading cadres of colleges and universities.

Article 23 Provincial education administrative departments and colleges and universities shall incorporate information disclosure into the content of cadre job responsibility assessment. The assessment can be conducted in conjunction with the year-end assessment.

A supervisory department within a university is responsible for organizing the supervision and inspection of its information disclosure work. The supervision and inspection should be attended by representatives of teachers, students, and other school staff.

Article 24 Institutions of higher learning shall compile an annual report on information disclosure in the previous school year and submit it to the local provincial education administrative department before the end of October of each year. Colleges and universities affiliated to the central government shall also report to their superiors.

Article 25 The provincial education administrative department shall establish and improve a system for publicly evaluating information in colleges and universities, and hire representatives of the National People ’s Congress, members of the CPPCC, parents, teachers, students and other relevant personnel to set up public information review committees or in other forms to regularly review the information within the administrative area The information disclosure work of colleges and universities is reviewed, and the results of the review are announced to the society.

Article 26 Citizens, legal persons, and other organizations who believe that higher education institutions have not fulfilled their obligations to disclose information in accordance with these Measures may report to the school's supervisory department and provincial education administration; Its superior authority reported. The department that receives the report shall handle it in a timely manner and notify the reporter of the result of the treatment in an appropriate manner.

Article 27 Institutions of higher education in violation of relevant laws and regulations or these Measures shall be ordered to make corrections by the provincial education administrative department; if the circumstances are serious, they shall be notified and criticized by the provincial education administrative department or the education administrative department of the State Council. ; The competent leaders and other directly responsible personnel who are directly responsible for higher education institutions shall be punished by the higher education department in accordance with relevant regulations:

(1) Failure to perform information disclosure obligations in accordance with law;

(2) Failure to update publicly the information content, information disclosure guidelines and catalogs in a timely manner;

(3) Disclosure of information that should not be disclosed;

(4) Concealing or fabricating facts in the work of information disclosure;

(5) Collecting fees in violation of regulations;

(6) Providing information through paid services through other organizations or individuals;

(7) Other acts in violation of relevant laws and regulations and these Measures.

Where the above acts of a university violate the lawful rights and interests of the parties and cause losses, they shall bear civil liability in accordance with the law.

Article 28 Institutions of higher learning shall incorporate the funds required for carrying out information disclosure work into their annual budgets, and provide funding guarantees for school information disclosure work.

Chapter V Supplementary Provisions

Article 29 The term "higher schools" as mentioned in these Measures refers to universities, independent colleges and technical colleges, including higher vocational schools and adult higher schools.

Information disclosure of other higher education institutions other than colleges and universities shall be implemented with reference to these Measures.

Article 30 The disclosure of information about institutions of higher learning that have been transferred to archives agencies shall be implemented in accordance with laws, regulations and rules concerning archives management.

Article 31 The administrative department of education at the provincial level may formulate implementation measures as required. Institutions of higher learning shall formulate detailed rules for implementation in accordance with these Measures.

Article 32 These Measures shall be implemented as of September 1, 2010.

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